Assign and invite judges

Build the judge panel for a class by linking existing TallyTrot accounts or inviting new judges by email.

Open the judge panel

1. Open the event.
2. Find the class in Competition programme.
3. Select the panel link.

Add a position

1. Choose a value from Position.
2. Select Add judge.
3. Enter the judge's email address in the new card.
4. Select Save judge assignments.

Position C cannot be deleted. Other positions can be deleted only when they have no assigned judge, active invitation, source assignment, or submitted score.

Understand assignment states

• Assigned: The email belongs to an existing account. The position is linked immediately.
• Invitation pending: No matching account exists yet. TallyTrot creates a private invitation.
• Unassigned: The panel position exists but has no email.

Use Renew invitation when a pending invitation expires. Renewal invalidates the earlier private link.

Change or clear a judge

• To replace a judge, enter the replacement email and save.
• To clear a position, remove its email and save.
• Never reuse one judge's email for two positions in the same class.
• Confirm the spelling before saving; an incorrect address sends the invitation workflow to the wrong identity.

Before competition day

Check that every required card shows Assigned. A pending invitation counts as configured but does not make the panel fully staffed.

Success state

The event programme shows the correct allocated count, such as 2/2 panel, and the class changes from Needs setup to Ready when its other requirements are also complete.

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